Frequently Asked Questions (FAQS)

At Illahe Hills Country Club, our local event venue offers the perfect blend of refined ambiance, customizable packages, and expert event coordination. Below are answers to the most common questions we receive about hosting an event at our local wedding venue.

Most Commonly Asked Questions About Our Local Event Venue

What’s included in the venue rental?

Our wedding and event packages include:

Use of the Ballroom and/or Pavilion for up to:
- Five (5) Hours: Ceremony + Reception
- Four (4) Hours: Reception Only
Up to 200 ceremony & reception chairs
Reception tables, linens, flatware, china, & glassware
Additional tables for gifts, guestbook, or cake
One portable bar setup with banquet & bartending staff
Cake cutting and service
Set-up and breakdown of tables & chairs
Two (2) bridal suites for getting ready
One-hour ceremony rehearsal
Complimentary menu tasting for the bride and groom
Ceremony Lawn available as an add-on for $500

How many guests can your venue accommodate?

We can accommodate up to 250 guests in versatile spaces that suit intimate and large celebrations alike.

Our Indoor Ballroom accommodates:

Up to 200 guests without a dance floor
Up to 160 guests with dance floor

Our Outdoor Pavilion accommodates:

Up to 250 guests without a dance floor
Up to 200 guests with dance floor

Please note that the Pavilion tent is available April–October only.

Can we choose our own vendors?

Yes! Illahe Hills Country Club welcomes outside vendors for photography, florals, entertainment, and more. We also maintain a list of trusted local vendors who know our local event venue and its standards well.

All outside vendors must be licensed & insured, and we’re happy to provide limited assistance with event coordination. Catering and bar service must be provided in-house through our culinary & banquet team.

What are your alcohol service policies?

All alcohol must be provided and served by our licensed staff. Our packages include:

One portable bar setup
Trained bartending staff
Customizable bar service options (hosted, cash bar, signature cocktails)

Please note that outside alcohol is not permitted per Oregon state law and our licensing requirements.

What’s the timeline for access and event hours?

For weddings and private events:

Reception Only: 4 hours of event time
Ceremony + Reception: 5 hours of event time
Vendor access and set-up times are coordinated in advance
Events must conclude by 10:00 PM unless otherwise arranged

Our event team will provide a custom timeline to ensure everything flows smoothly from start to finish.

Do you offer event coordination?

No, but our experienced staff can assist with:

Layout planning and logistics
Vendor communication and coordination
Timeline development
Day-of support

Our goal is to take the stress out of your planning process so you can fully enjoy your celebration.

What’s your cancellation and refund policy?

We understand that plans can change. While deposits are non-refundable, we work closely with clients in the event of a reschedule or emergency.

What are the parking and accessibility options?

We offer ample complimentary parking for all event guests, with spaces conveniently located near both the Ballroom and Pavilion. Our venue is fully ADA-accessible, including entrances, restrooms, and common areas.

What happens if it rains on the day of our event?

Our outdoor Pavilion includes a covered tent to protect against unexpected weather.

Can we use candles, sparklers, or special decorations?

We love seeing your vision come to life! Most décor is permitted, including flameless candles and floral installations. Open flames (e.g., real candles, sparklers) require prior approval and may be subject to local fire code restrictions.

Our team will walk you through decoration guidelines and help you plan within venue parameters for safety and style.

Is event liability insurance required?

While not required, we strongly recommend all couples and event hosts carry a one-day event liability insurance policy. This protects you and your guests in case of accidents or emergencies. Your insurance provider can guide you on the appropriate level of coverage.

Find the Answers You Need at Our Local Wedding Venue

Discover why Illahe Hills Country Club is one of Salem’s premier wedding and event destinations. Complete the form below to schedule a personal tour of our stunning local event venue.